Academic Affairs
Arlie Petters, Dean of Academic Affairs

Timely: Reporting of Midterm Grades & Short Term Illness Form

February 20, 2017

MEMORANDUM
 
Date:    February 20, 2017
 
To:       Faculty in Arts and Sciences & Pratt School of Engineering
            Directors of Undergraduate Studies
            Directors of Programs in Arts and Sciences
 
From:   Arlie Petters, Dean of Academic Affairs, Trinity College
            Linda Franzoni, Associate Dean, Pratt School of Engineering
 
Re:       Reporting of Midterm Grades & Short Term Illness Form

We are writing to remind you that each instructor is required to submit midterm grades to the University Registrar by 5:00 pm, Friday, February 24, for all first-year undergraduate students, as well as for all other students who are doing unsatisfactory work i.e. D or F (Faculty Handbook). Midterm grade rosters have been created and are available for your use.
 
Reporting midterm grades is one of the best and easiest tools instructors can use to alert academic deans and advisors to student problems before the end of the semester. This is especially true for students who are not attending class, not taking exams, or not submitting assignments. These behaviors are of legitimate concern for instructors. Note that unsatisfactory grades submitted at midterm have no long range implications. However, midterm grades are used to bring attention to students who might need academic or other resources to be successful.
 
You can submit grade rosters in DukeHub, or by fax (684-4500), or hand deliver to the University Registrar’s office at 1121 West Main Street, Suite 1200, Bevan (Coca-Cola) Building. Thank you for your cooperation.
 
In an effort to stem the use of the Short-term Illness Form, the Academic Deans have instructed students to only submit a STINF for an incapacitating illness. Students also must contact instructors within 48 hours to discuss how, if at all, the graded work can be made up. Academic Deans monitor the number of notifications students submit, and we have stressed that submitting a notification when not incapacitated is a violation of the community standard. For more information on the clarification of the short-term illness policy please visit:  http://trinity.duke.edu/faculty-affairs/policies?p=faculty-rights-and-responsibilities-when-a-student-submits-a-stinf
 
We wish you the very best this semester, and thank you for contributing to teaching excellence at Duke.