Faculty Affairs

Appointment Titles - Regular & Non-Regular Rank

Overview

This policy is intended to assist department chairs and business managers in administering faculty appointments. The attributes of a faculty appointment include the rank, the title and the discipline.  The appointments are used to classify and track faculty positions. Faculty appointments include three ranks.

  1. Regular Rank – Tenure/Tenure Track (Personnel Subarea 0009) RR-T/TT
  2. Regular Rank – Non-Tenure Track (Personnel Subarea 0010)  RR-NTT
  3. Non-Regular Rank (Personnel Subarea 0011) NRR

Each rank has various policies and procedures that govern compensation, terms of appointment and reappointment, voting privileges in Academic Council elections, performance evaluations and the eligibility to earn time toward or hold tenure.  Details regarding such policies and procedures can be found on the Faculty Affairs website.

Each rank consist of a series of faculty academic titles/appointments. The titles are appended with the name of the discipline in dFac and Scholars@Duke (e.g. Professor of History).  The faculty appointments may also carry an honorific title such as a ‘Distinguished Professorship’, an appointment to a named or endowed chair.  More information regarding a faculty member’s rank, title and appointment can be found in the Faculty Handbook.

Policy

This policy is intended to assist department chairs and business managers in administering faculty appointments. To ensure appropriate tracking of all faculty appointments, a structure of academic titles has been developed and is detailed below. These are the only allowable appointment titles for Arts & Sciences. In selecting an appropriate title, pay particular attention to the distinction between ranks which are comprised of regular rank (both tenured and tenure track – RR-T/TT and non-tenure track - RR-NTT) and non-regular rank – NRR faculty. 

Regular Rank Tenure Track Appointments

All regular rank appointments (tenure track and non-tenure track) are made by the Dean of Arts & Sciences and require the approval of the Provost, Deans and Departmental Chairs. Tenure is made only with Board of Trustees approval and by units offering credit toward a degree. The appointment letters are written by the Deans. The Personnel Subarea code for all tenure track appointments is 0009.

Tenured Appointment Titles

  • Professor Job Code 1541
  • Associate Professor Job Code 1542

For secondary appointments, use the following titles/job codes:

  • Professor Job Code 1545
  • Associate Professor Job Code 1546

Tenure Track Titles

  • Assistant Professor Job Code 1547

Restricted Job Title: Job code Assistant Professor Job Code 1543 is not used in Arts & Sciences.

Regular Rank Non-Tenure Track Appointments

All regular rank non-tenure track appointments are made by the Dean of Arts & Sciences and require the approval of the Provost, Deans and Departmental Chairs. The Personnel Subarea code for all regular rank non-tenure track appointments is 0010.

Non-Tenure Track

  • Professor of the Practice Job Code 1525
  • Associate Professor of the Practice Job Code 1526
  • Assistant Professor of the Practice Job Code 1527
  • Research Professor Job Code 1535
  • Associate Research Professor Job Code 1536
  • Assistant Research Professor Job Code 1537
  • Lecturer Job Code 1521
  • Lecturer, Senior Job Code 1528

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Lecturer - MC Job Code 1595, Professor Track V Job Code 1584, Associate Professor Track V Job Code 1585, Assistant Professor Track V Job Code 1586, Medical Instructor Job Code 1548, Clinical Professor Job Code 1575, Associate Clinical Professor Job Code 1576, Assistant Clinical Professor Job Code 1577, Professor Track IV Job Code 1581, Associate Professor Track IV Job Code 1582, Assistant Professor Track IV Job Code 1583.

Non-Regular Rank Appointments

Non-regular rank appointments are made at the departmental level by Department Chairs and Program Directors.  Departments recruit faculty in this category and write appointment letters to the candidates. This includes adjunct, short-term and courtesy appointments. If an appointment in this category calls for Arts & Sciences financial support, the Department should consult with the Office of Finance and Administration before making an appointment.  In all appointments, a copy of the appointment letter should be sent to the Office of Finance and Administration. The Personnel Subarea code for all non-regular rank appointments is 0011.

Adjunct Appointments

DEFINITION: An adjunct faculty member holds a primary administrative appointment at Duke or he/she is retired from an adminsitrative appointment and will be teaching at Duke.  An adjunct faculty member may also have a primary appointment elsewhere, either at another institution or as a practicing professional or other individual, such as an independent scholar or writer, who will be contributing intermittently to the instructional program of the department and will be teaching at Duke for more than two years.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Adjunct Professor Job Code 1565 MFA or Ph.D. X   X 1-3 years Up to 3 years of continuous service  
Adjunct Associate Professor Job Code 1566 MFA or Ph.D. X   X 1-3 years Up to 3 years of continuous service  
Adjunct Assistant Professor Job Code 1567 MFA or Ph.D. X   X 1-3 years Up to 3 years of continuous service  
Adjunct Instructor-Univ Job Code 1569 MFA or Ph.D. X     1-3 years Up to 3 years of continuous service  

Restricted Job Titles: Job code Adjunct Associate Job Code 1568 is not used in Arts & Sciences.

Instructors

DEFINITION: Instructors may teach full-time or have some administrative duties, but have no research obligations.  Instructors are required to have a terminal degree and should be well qualified to teach at the undergraduate level.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Instructor, Non-Tenure Track Job Code 1501 MFA or Ph.D. X

X

  1-3 years Up to 6 years of continuous service This position can be used for a faculty member who is co-teaching a class.
Instructor, (P-T) Univ Job Code 1519 MFA or Ph.D. X X   1 year Up to 3 years of continuous service This position is normally used when a replacement is needed for a faculty member who is on LOA, sabbatical or other reasons, such as teaching at DKU.
Instructional Staff Job Code 1505 MA   X   1 year Up to 3 years of continuous service This position is normally used when the faculty member they are supporting is teaching a course overload or a course with unusually high enrollment; this position can also be used for someone who is leading discussion groups but does not have teaching responsibilities.
Instructor, Special Programs Job Code 1599 - - - - - - SUMMER SESSION ONLY:  This position is reserved for Continuing Studies/Summer Session Faculty Only

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Instructor-Univ Job Code 1549, Instructor-MC Job Code 1596, Staff Associate Job Code 1512

Lecturing Fellows

DEFINITION: Lecturing Fellows may teach full-time or have some administrative duties and/or research obligations.  Lecturing Fellows are required to have a terminal degree and should be well qualified to teach at the undergraduate level and should be prepared to draw on their disciplinary training and interest to design courses.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Lecturing Fellow Job Code 1514 MFA or Ph.D. X X X 1-3 years Up to 3 years of continuous service This position is used for a faculty member with a doctorate in a sepcified discipline and who has completed specialized training in their field making them well qualified to teach at the undergraduate level and able to undertake a full range of teaching, administrative duties, including developing innovative learning materials and possible research activity.
Lecturing Fellow, Senior Job Code 1515 MFA or Ph.D. X X X 1-3 years Up to 3 years of continuous service A faculty member must have been appointed as a Lecturing Fellow for 6 years or more of continous service to be appointed in this position.

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Lecturer (P-T) Univ Job Code 1522

Visitors

DEFINITION: A visiting faculty member has a permanent academic appointment at another institution.  The prefix 'Visitor' is normally applied to the title held at the Home institution.  The incumbent may be on leave or retired from another academic institution.  All visiting faculty can be appointed up to one year only and can be renewed once for a total appointment period of two consecutive years.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Visiting Professor Job Code 1555 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Associate Professor Job Code 1556 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Assistant Professor Job Code 1557 ** MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Professor of the Practice Job Code 1508 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Associate Professor of the Practice Job Code 1529 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Assistant Professor of the Practice Job Code 1530 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Instructor Job Code 1559 MFA or Ph.D. X X   1-2 Years Up to 2 years of continuous service  
Visiting Lecturer Job Code 1524 MFA or Ph.D. X X   1-2 Years Up to 2 years of continuous service  
Visiting Research Scholar Job Code 1516 MFA or Ph.D. X X   1-2 Years Up to 2 years of continuous service  
Visiting Scholar Job Code 1523 MFA or Ph.D.   X X 1-2 Years Up to 2 years of continuous service  

** Visiting Assistant Professor Job Code 1557 can be used in the discipline specific appointments within Mathematics and Statistical Science.

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Visiting Associate Job Code 1558, Instructor, Temporary Job Code 1518, Consulting Professor Job Code 1571, Associate Consulting Professor Job Code 1571, Assistant Consulting Professor Job Code 1573, Consulting Associate Job Code 1574, Clinical Associate Job Code 1578

Artist in Residence

DEFINITION: An Artist in Residence is an established professional and considered an expert in their field.  They contribute to the teaching and creative program of an academic unit in the arts for a short term appointment - one year or less.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Artist in Residence Job Code 1506 Established professional & considered an expert in their field X   X 1 year Not applicable  

 

Executive in Residence

DEFINITION: An Executive in Residence is an established professional and considered an expert in their field.  The appointment is a short term appointment.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Executive in Residence Job Code 1509 Established professional & considered an expert in their field X     1 -3 years No specified length  

 

Scholar in Residence

DEFINITION: A Scholar in Residence is a coutesy appointment for individuals who have no academic responsibilities or financial support from the University but are deserving of an affiliation with the University. 

Appointment Title Degree* Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Scholar in Residence Job Code 1589 MFA or Ph.D. - - - 1 to 6 months Not applicable SPECIAL USE ONLY:  Please contact the Office of Finance and Administration.  This position is often used for a faculty member who has the need for PI status prior to their regular rank appointment.

* Equivalent professional qualifications.