Faculty Affairs

Faculty Affairs Policies & Procedures

This sections contains policies and procedures for faculty affairs within Trinity College of Arts & Sciences.

Please refer to the Provost Office's Faculty Affairs site for updated, authoritative guidelines for faculty reviews that go before the Appointments, Promotion and Tenure committee: https://facultyaffairs.provost.duke.edu/apt

Title Summary
New Guidelines for APT Dossiers

Provost Office’s updated list of requirements and guidelines for faculty review dossiers that go before the APT committee. Updated Fall 2018

Accelerated Sabbatical Policy

Criteria to be met for a tenured faculty member to be eligible for an accelerated sabbatical leave.

Appointment Titles - Regular & Non-Regular Rank

This policy is intended to assist department chairs and business managers in administering faculty appointments.

Book Subsidies

Untenured, tenure-track faculty may apply for a Dean's Publication Subsidy Fund through their divisional dean to subsidize the publication of a book that has been accepted by a respected press.

Bylaws Template

Template for departmental bylaws.

Communicating with Search Candidates

Protocols for departmental communications with search candidates.

Competitive Dean's Leaves

Policies for applying for Competitive Dean's Leaves for Professors of the Practice.

Dossier Due Dates

Deadlines for delivery of finalized dossiers to the Dean's office.

Dossier Templates

Below are examples templates for building a faculty review dossier. If you have any questions about formatting or content, please contact Brian Greene at briang@duke.edu.

EEO Reporting Form for Searches

Form to be completed and turned in to the dean's office and to the Office for Institutional Equality at the close of a faculty search.

External Evaluation Letters: Biases

Examples of bias in letters to watch out for in external evalution letters for faculty reviews.

Faculty Search Process: Important Considerations

Outlines best practices for the faculty search process.

FMLA Parental Leaves for Non-Regular Rank Faculty

Guidelines for this type of leave, for non-regular rank faculty members.

Joint Searches

Policies for searches where the candidate will be jointly appointed in two different departments.

Leave Applications

Due dates and other specifics for different types of faculty leave requests.

Leave Forms

Forms for requesting faculty sabbaticals and leaves of absence, and medical/parental leaves

Leave Supplement Policy

Arts & Sciences policy on supplements for faculty leaves.

Lecturer/Senior Lecturer Reappointment and Promotion Dossier Guidelines

Guidelines, including report template for reappointments and promotions

Negative Tenure Decision

Breakdown of procedures in the case of a negative tenure decision.

New EEO Tagline for Faculty Search Ads (Updated Fall 2018)

New tagline departments should use in their faculty search ads.

Office Space

Policy involving office space privileges for faculty members.

Online Resources

Provost's Office of Faculty Affairs

Policy Regarding Confidential Review Materials

Overview of Confidentiality Policy.

Potential Biases in Appointment, Promotion and Tenure Reviews

Lists potential biases.

Professor of the Practice Reappointment and Promotion Reviews Guidelines

This policy provides guidelines for the reappointment and promotion dossiers for professors of the practice.

Promotion Expectations for Non-Tenure Track Faculty

The summary is the same as the title.

Proof of Degree

Policies around which faculty need to provide proofs and degree, and how to provide it.

Reappointment Summary: Chair to Candidate

Sample reappointment summary from Chair to candidate.

Reappointments and Promotions without Tenure

Protocols and guidelnes for making these types of faculty reviews actions.

Request to Appoint Search Report

Search committee report guidelines.

Review Committee Report Template for Professor of the Practice Dossiers

Committee report template for reappointment and promotion reviews of Professors of the Practice.

Review Committee Report Template for Tenure-Track Reappointment Reviews

Committee report template specifically for review of tenure-track faculty members being considered for reappointment.

Review Committees

Review committees for tenure and promotion/appointment to full professor cases must have no fewer than three members.

Search Advertisements

Information on, and sample of, advertisements for faculty searches.

Search Candidates Expense Policy

Policy regarding departmental expenses for search candidates.

Search Committee Procedures

Search commitee procedural steps.

Search Committees

The Divisional Dean will authorize the search committee in writing, with the expectation that each member of the committee must attend a session sponsored by the Office for Institutional Equity regarding “best practices” in conducting searches to address our diversity goals and to conduct affirmative action compliant searches.

Search Procedures Checklist

A-Z checklist for all search procedures.

Searches: Appointments without Tenure

Breakdown of protocols for search committees when hiring for an appointment without tenure.

Searches: Procedures for Tenured Appointments

Breakdown of protocols for search committees to follow when hiring for a tenured appointment.

Secondary and Joint Appointments

Guidelines for making secondary and joint appointments.

Teaching Tabular Summary Information

Information on collection teaching tabular summaries for faculty dossiers.

Voting Eligibility

Details on which faculty members are eligible to vote on which reviews and appointments.

Title Summary
Bylaws Template

Template for departmental bylaws.

Office Space

Policy involving office space privileges for faculty members.

Voting Eligibility

Details on which faculty members are eligible to vote on which reviews and appointments.

Title Summary
Appointment Titles - Regular & Non-Regular Rank

This policy is intended to assist department chairs and business managers in administering faculty appointments.

Book Subsidies

Untenured, tenure-track faculty may apply for a Dean's Publication Subsidy Fund through their divisional dean to subsidize the publication of a book that has been accepted by a respected press.

Proof of Degree

Policies around which faculty need to provide proofs and degree, and how to provide it.

Secondary and Joint Appointments

Guidelines for making secondary and joint appointments.

Title Summary
Accelerated Sabbatical Policy

Criteria to be met for a tenured faculty member to be eligible for an accelerated sabbatical leave.

Competitive Dean's Leaves

Policies for applying for Competitive Dean's Leaves for Professors of the Practice.

FMLA Parental Leaves for Non-Regular Rank Faculty

Guidelines for this type of leave, for non-regular rank faculty members.

Leave Applications

Due dates and other specifics for different types of faculty leave requests.

Leave Forms

Forms for requesting faculty sabbaticals and leaves of absence, and medical/parental leaves

Leave Supplement Policy

Arts & Sciences policy on supplements for faculty leaves.

Title Summary
New Guidelines for APT Dossiers

Provost Office’s updated list of requirements and guidelines for faculty review dossiers that go before the APT committee. Updated Fall 2018

External Evaluation Letters: Biases

Examples of bias in letters to watch out for in external evalution letters for faculty reviews.

Lecturer/Senior Lecturer Reappointment and Promotion Dossier Guidelines

Guidelines, including report template for reappointments and promotions

Negative Tenure Decision

Breakdown of procedures in the case of a negative tenure decision.

Policy Regarding Confidential Review Materials

Overview of Confidentiality Policy.

Potential Biases in Appointment, Promotion and Tenure Reviews

Lists potential biases.

Professor of the Practice Reappointment and Promotion Reviews Guidelines

This policy provides guidelines for the reappointment and promotion dossiers for professors of the practice.

Promotion Expectations for Non-Tenure Track Faculty

The summary is the same as the title.

Reappointment Summary: Chair to Candidate

Sample reappointment summary from Chair to candidate.

Reappointments and Promotions without Tenure

Protocols and guidelnes for making these types of faculty reviews actions.

Review Committee Report Template for Professor of the Practice Dossiers

Committee report template for reappointment and promotion reviews of Professors of the Practice.

Review Committee Report Template for Tenure-Track Reappointment Reviews

Committee report template specifically for review of tenure-track faculty members being considered for reappointment.

Teaching Tabular Summary Information

Information on collection teaching tabular summaries for faculty dossiers.

Title Summary
Communicating with Search Candidates

Protocols for departmental communications with search candidates.

EEO Reporting Form for Searches

Form to be completed and turned in to the dean's office and to the Office for Institutional Equality at the close of a faculty search.

Faculty Search Process: Important Considerations

Outlines best practices for the faculty search process.

Joint Searches

Policies for searches where the candidate will be jointly appointed in two different departments.

New EEO Tagline for Faculty Search Ads (Updated Fall 2018)

New tagline departments should use in their faculty search ads.

Request to Appoint Search Report

Search committee report guidelines.

Search Advertisements

Information on, and sample of, advertisements for faculty searches.

Search Candidates Expense Policy

Policy regarding departmental expenses for search candidates.

Search Committee Procedures

Search commitee procedural steps.

Search Procedures Checklist

A-Z checklist for all search procedures.

Searches: Appointments without Tenure

Breakdown of protocols for search committees when hiring for an appointment without tenure.

Searches: Procedures for Tenured Appointments

Breakdown of protocols for search committees to follow when hiring for a tenured appointment.