Faculty Affairs

Proof of Degree

It is Duke's policy that all faculty offering classroom instruction must present proof of their highest degree, which will be kept on file in the appropriate administrative office within departments.

Regular Rank Faculty

Regular rank faculty (tenured and tenure track, professors of the practice, research professors, and lecturers), will supply this proof to departmental Business Managers before the Business Managers may submit a hire form. Proofs of degree are safeguarded in each faculty member's individual personnel file in their departments.

Non-regular Rank Faculty Policy

Non-regular rank faculty must supply proof of degree to the department manager prior to the beginning of work. Proof of degree are safeguarded in each faculty member's individual personnel file in the department office.

For faculty who have not earned the Ph.D. degree, the appropriate office will hold on file written proof of the highest degree. In these cases, the department chair should provide a written statement that the faculty member's preparation has been appropriate for the instructional and artistic activities. One example of individuals in this category is a performing musician for whom the Ph.D. might not be appropriate. For the rare internationally acclaimed scholar who has achieved the appropriate level of distinction and leadership without the formal training of the Ph.D. degree, Arts & Sciences provides excerpts from these faculty's most recent personnel review that confirms their leadership and distinction. All this documentation is held in the individual personnel files in the appropriate office.

Post-doctoral Associates Policy

A third class of instructors (post-doctoral associates) generally do not participate in independent classroom instruction. For the purpose of establishing the veracity of educational credentials for all Duke faculty who teach graduates and undergraduates, Arts and Sciences has determined that individuals holding the title of Research Associate do not fall under this requirement, unless they teach classroom courses to Duke students. In most instances and normally, Research Associates are trainees who work in the laboratories of senior Duke scientists and whose relationship to Duke students in only informal and casual.