Finance & Administration

Appointment Titles - Regular & Non-Regular Rank

Overview

This policy is intended to assist department chairs and business managers in administering faculty appointments. The attributes of a faculty appointment include the rank, the title and the discipline. The appointments are used to classify and track faculty positions. Faculty appointments include four ranks and four Personnel Subareas  The Personnel Subarea is a critical attribute associated with the position and is used in determining benefits and to identify the employee type associated with a position (e.g. faculty tenured, Union employees, exempt staff, etc)

  1. Regular Rank – Tenure/Tenure Track (Personnel Subarea 0009) RR-T/TT
  2. Regular Rank – Non-Tenure Track (Personnel Subarea 0010) RR-NTT
  3. Non-Regular Rank Union (Personnel Subarea 0031) NRR-Bargaining Unit
  4. Non-Regular Rank (Non Union) (Personnel Subarea 0011) NRR (Non Union)

Each rank has various policies and procedures that govern compensation, terms of appointment and reappointment, voting privileges in Academic Council elections, performance evaluations and the eligibility to earn time toward or hold tenure. Details regarding such policies and procedures can be found on the Faculty Affairs website. For all non-regular rank union faculty members, policies and procedures that govern compensation, terms of appointment and reappointment, performance evaluation and benefits are regulated by the Collective Bargaining Agreement (CBA).  Please refer directly to the CBA document for details regarding such policies and procedures. 

Each rank consist of a series of faculty academic titles/appointments. The titles are appended with the name of the discipline in dFac and Scholars@Duke (e.g. Professor of History). The faculty appointments may also carry an honorific title such as a ‘Distinguished Professorship’, an appointment to a named or endowed chair. More information regarding a faculty member’s rank, title and appointment can be found in the Faculty Handbook.

Policy

This policy is intended to assist department chairs and business managers in administering faculty appointments. To ensure appropriate tracking of all faculty appointments, a structure of academic titles has been developed and is detailed below. These are the only allowable appointment titles for Arts & Sciences. In selecting an appropriate title, pay particular attention to the distinction between ranks which are comprised of regular rank (both tenured and tenure track – RR-T/TT and non-tenure track - RR-NTT) non-regular rank – NRR faculty and non-regular rank Union – NRR Union faculty.

Regular Rank Tenure Track Appointments

All regular rank appointments (tenure track and non-tenure track) are made by the Dean of Arts & Sciences and require the approval of the Provost, Deans and Departmental Chairs. Tenure is made only with Board of Trustees approval and by units offering credit toward a degree. The appointment letters are written by the Deans. The Personnel Subarea code for all tenure track appointments is 0009.

Tenured Appointment Titles

  • Professor Job Code 1541
  • Associate Professor Job Code 1542

For secondary appointments, use the following titles/job codes:

  • Professor Job Code 1545
  • Associate Professor Job Code 1546

Tenure Track Titles

  • Assistant Professor Job Code 1547

Restricted Job Title: Job code Assistant Professor Job Code 1543 is not used in Arts & Sciences.

Regular Rank Non-Tenure Track Appointments

All regular rank non-tenure track appointments are made by the Dean of Arts & Sciences and require the approval of the Provost, Deans and Departmental Chairs. The Personnel Subarea code for all regular rank non-tenure track appointments is 0010.

Non-Tenure Track

  • Professor of the Practice Job Code 1525
  • Associate Professor of the Practice Job Code 1526
  • Assistant Professor of the Practice Job Code 1527
  • Research Professor Job Code 1535
  • Associate Research Professor Job Code 1536
  • Assistant Research Professor Job Code 1537
  • Lecturer Job Code 1521
  • Lecturer, Senior Job Code 1528

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Lecturer - MC Job Code 1595, Professor Track V Job Code 1584, Associate Professor Track V Job Code 1585, Assistant Professor Track V Job Code 1586, Medical Instructor Job Code 1548, Clinical Professor Job Code 1575, Associate Clinical Professor Job Code 1576, Assistant Clinical Professor Job Code 1577, Professor Track IV Job Code 1581, Associate Professor Track IV Job Code 1582, Assistant Professor Track IV Job Code 1583.

Non-Regular Rank Union Appointments

Non-regular rank union appointments are made at the departmental level by Department Chairs and Program Directors. Departments recruit faculty in this category and write appointment letters to the candidates. For all non-regular rank union faculty members, conditions of appointment and employment are regulated by the Collective Bargaining Agreement (CBA). The non-regular rank union faculty appointment titles are listed below. Please refer directly to the CBA document for additional information.  If an appointment in this category calls for Arts & Sciences financial support, the Department should consult with the Office of Finance and Administration before making an appointment. In all appointments, a copy of the appointment letter should be sent to the Office of Finance and Administration. The Personnel Subarea for all non-regular rank union appointments is 0031.  Please see the respective CBA for more information.

Union Faculty Appointments

DEFINITION: There are three appointment titles for Union faculty – Instructor*, Instructor B* and Lecturing Fellow*.  (The asterisks distinguishes a non-regular rank faculty member job title from a non-regular rank union faculty member job title.) These appointments are regulated by the Collective Bargaining Agreement (CBA).  Please refer to the CBA document for further information regarding appointment titles, length of appointments and reappointments.

Appointment Title

Degree

Duties

Length of Appointment

Length of Reappointment

Comments

Teaching

Administrative

Research

Instructor* 1554

MFA or Ph.D.

X

X

 

Refer to the Collective Bargaining Agreement (CBA)

Refer to the Collective Bargaining Agreement (CBA)

This position is used for those who teach full-time or part-time and may have administrative duties as agreed upon by the Instructor and the University.  Instructors* should be well qualified to teach at the undergraduate level.

Instructor B* Job Code 1560

MFA or Ph.D.

 

X

 

Refer to the Collective Bargaining Agreement (CBA)

Refer to the Collective Bargaining Agreement (CBA)

This position is used for those leading labs or discussion sections, or engaging in other instructional activities that do not include independently teaching a course.

Lecturing Fellow*   Job Code 1564

MFA or Ph.D.

 X

X

X

Refer to the Collective Bargaining Agreement (CBA)

Refer to the Collective Bargaining Agreement (CBA)

This position is used for those who teach full-time or part-time and may have some administrative duties and/or research obligations as agreed upon by the Lecturing Fellow* and the University. A Lecturing Fellow*, should be well qualified to teach at the undergraduate level, and should be prepared to draw on their disciplinary training and interest to design courses.

 

Note:  Non-Regular Rank Union faculty members within the Thompson Writing Program (TWP) should refer to the Memorandum of Agreement between the Workers United Southern Regional Joint Board, SEIU (the “Union”) and Duke University for the terms and conditions regarding Thompson Writing Program appointments.

Non-Regular Rank (Non Union) Appointments

Non-regular rank (Non Union) appointments are made at the departmental level by Department Chairs and Program Directors. Departments recruit faculty in this category and write appointment letters to the candidates. This includes adjunct, short-term and courtesy appointments. The appointments listed below are for those faculty who are not in the Union.  If an appointment in this category calls for Arts & Sciences financial support, the Department should consult with the Office of Finance and Administration before making an appointment. In all appointments, a copy of the appointment letter should be sent to the Office of Finance and Administration. The Personnel Subarea code for all non-regular rank appointments, who are not a part of the Collective Bargaining Agreement (CBA), is 0011.

Adjunct Appointments

DEFINITION: An adjunct faculty member holds a primary administrative appointment at Duke or he/she is retired from an administrative appointment and will be teaching at Duke. An adjunct faculty member has a primary appointment elsewhere, either at another institution or as a practicing professional or other individual, such as an independent scholar or writer, who will be contributing intermittently to the instructional program of the department and will be teaching at Duke for more than three years.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Adjunct Professor Job Code 1565 MFA or Ph.D. X   X 1-3 years Up to 3 years of continuous service  
Adjunct Associate Professor Job Code 1566 MFA or Ph.D. X   X 1-3 years Up to 3 years of continuous service  
Adjunct Assistant Professor Job Code 1567 MFA or Ph.D. X   X 1-3 years Up to 3 years of continuous service  
Adjunct Instructor-Univ Job Code 1569 MFA or Ph.D. X     1-3 years Up to 3 years of continuous service  

Restricted Job Titles: Job code Adjunct Associate Job Code 1568 is not used in Arts & Sciences.

Instructors

DEFINITION: Effective July 1, 2017, the only two appointment titles that should be assigned to non-regular rank faculty who are not in the union are Instructor, Special Programs which is restricted to Summer Session use only and Instructional Staff.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Instructional Staff Job Code 1505 MA   X   1 year Up to 3 years of continuous service This position is normally used when the faculty member they are supporting is teaching a course overload or a course with unusually high enrollment; There is no teaching responsibility associated with this classification. 
Instructor, Special Programs Job Code 1599 - - - - - - SUMMER SESSION ONLY: This position is reserved for Continuing Studies/Summer Session Faculty Only

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Instructor, Non-Tenure Track Job Code 1501, Instructor, (P-T) Univ Job Code 1519, Instructor-Univ Job Code 1549, Instructor, Temporary Job Code 1518, Instructor-MC Job Code 1596, and Staff Associate Job Code 1512

Lecturing Fellows

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Lecturer (P-T) Univ Job Code 1522, Lecturing Fellow Job Code 1514, and Lecturing Fellow, Senior Job Code 1515.

Visitors

DEFINITION: A visiting faculty member has a permanent academic appointment at another institution. The prefix 'Visitor' is normally applied to the title held at the Home institution. The incumbent may be on leave or retired from another academic institution. All visiting faculty can be appointed up to one year only and can be renewed once for a total appointment period of two consecutive years. A visiting faculty member may teach at Duke for no more than two years.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Visiting Professor Job Code 1555 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Associate Professor Job Code 1556 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Assistant Professor Job Code 1557 ** MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Professor of the Practice Job Code 1508 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Associate Professor of the Practice Job Code 1529 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Assistant Professor of the Practice Job Code 1530 MFA or Ph.D. X   X 1-2 Years Up to 2 years of continuous service  
Visiting Instructor Job Code 1559 MFA or Ph.D. X X   1-2 Years Up to 2 years of continuous service  
Visiting Lecturer Job Code 1524 MFA or Ph.D. X X   1-2 Years Up to 2 years of continuous service  
Visiting Scholar Job Code 1523 MFA or Ph.D. X X   1-2 Years Up to 2 years of continuous service  
Visiting Research Scholar Job Code 1516 MFA or Ph.D.   X X 1-2 Years Up to 2 years of continuous service  

** Visiting Assistant Professor Job Code 1557 can be used in the discipline specific appointments within Mathematics and Statistical Science.

Restricted Job Titles: The following job codes are not used in Arts & Sciences: Visiting Associate Job Code 1558, Consulting Professor Job Code 1571, Associate Consulting Professor Job Code 1572, Assistant Consulting Professor Job Code 1573, Consulting Associate Job Code 1574, Clinical Associate Job Code 1578

Artist in Residence

DEFINITION: An Artist in Residence is an established professional and considered an expert in their field. They contribute to the teaching and creative program of an academic unit in the arts for a short term appointment - one year or less and must have an appointment elsewhere.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Artist in Residence Job Code 1506 Established professional & considered an expert in their field X   X 1 year Not applicable  

 

Executive in Residence

DEFINITION: An Executive in Residence is an established professional and considered an expert in their field. The appointment is a short term appointment and the incumbent must have an appointment elsewhere.

Appointment Title Degree Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Executive in Residence Job Code 1509 Established professional & considered an expert in their field X     1 -3 years No specified length  

 

Scholar in Residence

DEFINITION: A Scholar in Residence is a coutesy appointment for individuals who have no academic responsibilities or financial support from the University but are deserving of an affiliation with the University.

Appointment Title Degree* Duties Length of Appointment Length of Reappointment Comments
Teaching Administrative Research
Scholar in Residence Job Code 1589 MFA or Ph.D. - - - 1 to 6 months Not applicable SPECIAL USE ONLY: Please contact the Office of Finance and Administration. This position is often used for a faculty member who has the need for PI status prior to their regular rank appointment.

* Equivalent professional qualifications.