Finance & Administration
Cost Distribution Changes for Regular Rank FacultyLast updated: February 6, 2018
A faculty member's cost distribution should include one or more cost objects (xxx-xxxx) and G/L accounts (60xxxx) that reflect how their effort and salary are spent. The effort may reflect one or more of the following.
- Administrative Duties
For more information see:
- Current Unrestricted Funds (1xx-xxxx), Current Restricted (3xxx-xxxx) and Current Unrestricted Funds - Allocated (4xxx-xxxx) See URL: http://finance.duke.edu/accounting/glaccts/overview.php
- G/L Accounts - Payroll Cost (60xxxx) See URL: http://finance.duke.edu/accounting/glaccts/expenses/exp60xx.php
Initial cost distribution changes for regular rank faculty are completed in the Office of Administration and Finance. The changes are based upon the approved budget. If changes to the funding have occurred after the budget, but prior to the July payroll deadline, the Office of Administration and Finance should be contacted. Reasons for changes would include:
- Grant funding
- Change in the effort of administrative duties
Note: The distribution on the Data Sheet may be different from the percentage that was provided based upon supplemental payments for the administrative effort. For example, if 25% of a Chair's effort represents administrative duties and he/she is receiving a 1/9th supplemental payment for his effort as Chair, the 25% would be reduced by the percent of effort represented by the amount of the supplemental payment.
For more information see: Administrative Effort and Supplemental Pay
Post Budget Changes
New Policy effective July 1, 2009: Cost distribution changes for regular rank faculty needed after the July payroll should be initiated in the departments by the Department Business Manager. The changes will be approved in the Office of Finance and Administration. This excludes changes due to an endowed professorship.
Cost distribution changes for regular rank faculty due to endowed professorships will be completed in the Office of Administration and Finance.
Cost Transfer Only (CTO)
CTOs should be completed via iForms. On very rare occasions, a paper CTO may need to be completed. Any CTOs completed on paper for regular rank faculty should be routed to the Office of Administration and Finance for signature.