Arlie Petters, Dean of Academic Affairs

Class Make-up Days

January 19, 2018

Steve Nowicki, Arlie Petters, Linda Franzoni

Dear Directors of Undergraduate Studies, Program Directors, and Assistants,

The Office of Undergraduate Education, Trinity College, Pratt, and the Registrar’s Office have identified make-up days for classes canceled this week on account of the snow. Please forward the message text below to your faculty and staff, and ask them to promptly notify the space scheduler if classrooms are needed for make-up classes. They will need to provide all of the information identified below and will receive an email once a classroom is assigned.

If instructors do not submit an email request formatted as below, we will assume that you have utilized a different approach that does not include a scheduled classroom. Some make-up classes may not be placed in the same location where the class is presently assigned, but we will attempt to assign the class to its present location. Students cannot request space for a make-up class session; this must be requested by the class instructor.  

We appreciate your patience, flexibility, and understanding.

Thank you,

Steve Nowicki, Dean and Vice Provost for Undergraduate Education
Arlie Petters, Dean of Academic Affairs, Trinity College of Arts and Sciences
Linda Franzoni, Associate Dean for Undergraduate Education, Pratt School of Engineering

MESSAGE TO FORWARD TO FACULTY AND STAFF

Dear Faculty and Staff,

Due to inclement weather, the severe weather policy forced the university to cancel classes to ensure the safety of faculty and students. The administration will remain flexible and try to empower faculty with the tools, time, and classrooms to make up missed class periods.

It is up to the discretion of the instructor how best to make up missed academic work, which may include consolidating material during the remaining periods, scheduling an additional make-up period, or working with Duke Learning Innovation or your School’s IT support contact to develop content for an online make-up session.

Duke IT Services can provide a consultant to help with planning your online make up course. Visit https://learninginnovation.duke.edu/emergencies/ or contact https://it.duke.edu/support for more information.

If instructors choose to schedule additional make-up periods, then instructors should be mindful not to schedule classes in a way that creates conflicts with existing or other make-up class periods. Therefore, we recommend that instructors use the same time period for their course during the designated make-up day.

Please inform your students as soon as possible about the approach you will take.

The make-up class dates set aside by Duke are: 

  • Undergraduate classes canceled on Friday, January 19, will be made up on Saturday, April 7.
  • Undergraduate classes canceled on Wednesday, January 17, will be made up on Saturday, April 14.
  • Undergraduate classes canceled on Thursday, January 18, will be made up Saturday, April 21.

Instructors are not required to use these dates. They are free to set their own make-up class periods, bearing in mind the potential issues noted earlier.

Instructions

In order to facilitate and expedite your make-up class period, please submit your request via email in the following format to tcscheduler@duke.edu no later than March 9, 2018.

Subject Line: Make-up Class (Name & Class Number)

Body of Email:

  1. Instructor’s Name:
  2. Present Scheduled Classroom location:
  3. Date Requested:
  4. Time Requested (start and end time):
  5. Student Count:

An email confirmation will be sent when a classroom is assigned.

NOTE:

  • If instructors do not use the process above, then we will assume that you have utilized a different approach that does not include a scheduled classroom.
  • Some make-up classes may not be placed in the same location where the class is presently assigned, but we will attempt to assign the class to its present location.
  • Students cannot request space for a make-up class session; this must be requested by the class instructor.  

We appreciate your patience, flexibility, and understanding.

Thank you,

Steve Nowicki, Dean and Vice Provost for Undergraduate Education
Arlie Petters, Dean of Academic Affairs, Trinity College of Arts and Sciences
Linda Franzoni, Associate Dean for Undergraduate Education, Pratt School of Engineering