Technology Services

Faculty Profiles for the Web

Trinity College has uses Duke’s standardized system-of-record called Scholars@Duke. Scholars@Duke provides web profiles for all Duke regular-rank and non-regular rank faculty members. Profiles display data from institutional systems and other trusted sources. Some information can be edited or customized in Scholars@Duke. Other changes must be made in the originating system.

We use the Trinity Directory Tool to enable Trinity College of Arts & Sciences units to manage their directory of faculty, staff, graduate students and post-docs on their web sites.

Scholars@Duke Faculty Profiles

Trinity College has transitioned from our legacy faculty profile system (FDS) to Duke’s new standardized system called Scholars@Duke. Scholars@Duke provides web profiles for all Duke regular-rank and non-regular rank faculty members. Profiles display data from institutional systems and other trusted sources. Some information can be edited or customized in Scholars@Duke. Other changes must be made in the originating system.

We are still in a period of data cleanup, and a static version of FDS will be maintained indefinitely so that faculty members can copy any information that has not been imported into Scholars@Duke.

Below is a high level overview of where information in the Scholars@Duke profiles comes from, and how it can be edited. More detail, including step by step instructions, can be found on the Support for Duke Faculty & Delegates page: http://about.scholars.duke.edu/support-duke-faculty-delegates.

Major Sections of a Faculty Profile

Update the Name, Title, or Current Appointments and Affiliations

The faculty member’s name, title, appointments and affiliations are drawn from dFac, which is Duke’s faculty appointments system. Such information can only be edited by the department’s local dFac user. For more help, contact the power user in your area.

Update Contact Information

Scholars@Duke receives contact information from Duke@Work. Users will need to login to work.duke.edu to manage an address, email, or phone number in Scholars@Duke. The information provided in work.duke.edu will be automatically updated in the Scholars@Duke profile.

Change Photograph

Managing your photograph occurs in Scholars@Duke.

Update Faculty Overview Statement

The overview paragraph displayed at the top of the Scholars@Duke profile can contain a short biographical statement, current research interests, or any description of scholarly activities.

Updating Education and Training Information

Scholars@Duke receives education and training information from dFac, Duke’s faculty appointments system. Education and training information is entered by the departmental dFac user. To add a degree in dFac, the dFac user must have appropriate documentation such as a transcript or diploma. For more help, contact the power user in your area.

Managing Publications

Publications in Scholars@Duke are loaded nightly from Elements, the publication workflow tool implemented by Duke Libraries. To add, edit, or delete publications from Scholars@Duke profiles, users can login to Elements using their Duke NetID. For more detailed information about using Elements, please refer to the ScholarWorks website at scholarworks.duke.edu/elements/help/managing-your-publications/.

Publication citations in Scholars@Duke are displayed in Chicago style format. However, you can change the style of their publications to APA, MLA (Modern Language Association), or ICMJE (International Committee of Medical Journal Editors) as is appropriate for your field.  

Note: Elements harvests publications from many online bibliographic databases, including REACH NC. This is intended to reduce the amount of manual data entry required by the faculty member and delegates. If you notice that you get many incorrect publications in your pending box, talk with the Scholars@Duke team about how to make the search more sensitive/effective for you.

Adding or Editing Artistic Works and Non-Print Media

The Artistic Works section enables faculty members to display their exhibitions, performances, documentaries, and other scholarly output that is not published for printing. These works can be linked to collaborations with other Duke faculty members and others. Users can add new artistic works, edit existing artistic works, or enhance works to which they have been added as a collaborator.

Adding Professional Activities

To add honorific awards, service, presentations, and students to your Scholars@Duke profile, use the Professional Activities section. Note: this information will be publically display unless you hide items or sections by clicking the Hide Data Items dropdown.

Managing Grants and Courses

Information about grants and courses is loaded into Scholars@Duke from other Duke systems. Grants and courses cannot be edited in Scholars@Duke, but users can hide grants and courses from displaying on their profiles.

The information in the “Selected Grants” section comes from Sponsored Projects System (SPS). Scholars@Duke displays only awarded grants, and only those grants in which the contract allows them to be listed publically. For more information, the power user in your area can direct you to the SPS security officer.

Scholars@Duke receives course information from ACES, and displays courses taught during the last three years. If there are courses incorrectly listed in a profile, the user should contact their power user, who will assist them in locating the appropriate contact.

Post Your CV for Web Profile

 

Many faculty want to include a full CV as a downloadable file on their Scholars@Duke profile. To do this, you must post the CV file to Duke's Box storage and then add the link to your Scholars profile. 

Instructions

  1. Go to your Box home list of folders (https://duke.app.box.com/files) and log in with your NETID.
  2. Among your folders you should see a home folder associated with your Box account (Hold Folder YOURNETID). Click on that folder to enter your home folder.
  3. (Recommended) Create a folder titled CV Share:
    1. On the menu, click the New and among the dropdown options, choose create folder

  1. Name the folder CV Share, leaving the other defaults as pictured, then click OK.

  1. Open the CV share folder.
  2. Upload your CV.

  1. Click the share options to set up file sharing

  1. For access select the option “People with the link”.

  1. If you prefer a custom URL, select advanced settings.

  1. In advanced the "Custom URL (optional)" will become available.

  1. Type the name associated with the custom URL an click save. If that the custom URL isn’t already used, you’re good. If you get an error that the URL is in use, choose another name and save.
  2. Leave all other options set as is and click Close.
  1. You’re ready to share the URL to your CV.
    1. Click on the share options again and you’ll see the custom URL highlighted in the Link section of the menu. Copy that URL (right click and choose copy OR use Ctrl-C in Windows or Cmd C in OSX).

  1. Paste that URL into whatever web interface you’re using to share the CV.

 

 

Annual Scholarly Reporting

Overview

Generally, faculty members report annual scholarly activities to their department chair by completing a Word document template or providing an updated CV. The report is submitted via a Duke Box folder for the department. At this time, there is no option to auto-generate an annual report from the Scholars@Duke faculty profile system.

This process is documented on the Faculty Reporting section here:

Department chairs enter ratings for faculty in the budget tool according to instructions provided by Office of Finance & Accounting. Such ratings are the basis for annual salary adjustments.