Technology Services

Computer Purchase Program

The CPPAS program is designed to provide a streamlined process for purchasing computers for Trinity College faculty and staff. The primary goals of the program are to provide a regular replacement cycle for faculty and staff computers, and to ease the support burden on Trinity Technology Services (TTS) staff associated with troubleshooting and maintaining outdated or out-of-warranty equipment and non-standard hardware. CPPAS computers will be supported in accordance with the TTS personal computer support policy. 

Briefly, program highlights are:

  • Each faculty and staff member who is eligible for the program will be able to purchase one CPPAS computer every 4 years (for laptops) or 4 1/2 years (for desktops)
    • Eligibility criteria are listed below. For questions concerning eligibility, please contact David Tremmel (david.tremmel@duke.edu) or Edward Gomes (edward.gomes@duke.edu).
      • All faculty receiving tenure-track appointment letters from the Trinity College of Arts & Sciences (TCAS) Office of Academic Affairs are considered eligible
      • Permanent staff (non-student) positions hired by TCA&S departments are eligible
    • These computers will be paid for from TTS funds
    • Staff generally receive desktop computers, though their supervisor can request that they receive a laptop by submitting an exception form outlining the business case for the exception
    • Faculty may choose to purchase desktop or a laptop; no exception forms are required for faculty purchases
    • CPPAS computers will be replaced by the same type of device based on the standard configurations available at the time of replacement, unless the recipient requires a change due to changes in thier workflows or needs
    • Current CPPAS computers are property of TTS, and so must be turned in to TTS when a new CPPAS computer is issued.  The current CPPAS machine CANNOT be retained for use as a second faculty/staff machine and CANNOT be purchased for personal use (see Trinity Surplus Computer Policy).  CPPAS computers that are not returned will not be authorized for use, will be prohibited from accessing Duke University network services and will not be supported.
    • Computers returned to TTS may be re-imaged and re-purposed ONLY with the approval of the Associate Dean for Technology Services and for specific uses.  These uses include support for research equipment, digital signage/kiosk systems, and unfunded student computing clusters (low level support only).
  • A few specific configurations of selected computer models will be chosen as the standard CPPAS configurations
  • Models and configurations will be chosen based on consultation with users across Trinity College, and will be reviewed and updated on a regular basis
  • Where possible, special (discounted) pricing will be negotiated for these configurations
  • Pricing on these standard configurations will determine the amount of TTS funding available to each user when making their CPPAS purchase
  • CPPAS purchases are limited to the following model lines:
    • Apple - all models
    • Dell - Optiplex, Latitude
    • Lenovo - ThinkCentre, ThinkPad
    • Microsoft - Surface Pro
  • Non-standard configurations of the CPPAS models can be ordered by faculty if requested.  The user must pay the cost difference between the selected configuration and the CPPAS configurations using other Duke funds.  This additional funding is considered to be part of the fully depreciated cost of the device and will not be reimbursed once the CPPAS device has been replaced.
  • Non-CPPAS purchases (e.g., from startup or grant funds) of the specially-priced CPPAS configurations can be made if users wish to take advantage of these negotiated prices

CPPAS Purchasing

Please work with your IT staff to determine which of our current configurations will best meet your needs. Note that CPPAS Apple computers (with the exception of iMacs) will be covered by the TTS Apple Warranty Plan instead of AppleCare+, and that all CPPAS laptops will be enrolled in the TTS Laptop Insurance Program.

Standard Configurations

Standards were last revised in June 2017; please consult your IT support staff for information. IT staff can view current standards by logging in to the CPPAS request form.

Non-standard Configurations

Users may choose to order a custom configuration for their CPPAS machine; the following rules apply:

  • only supported model lines can be ordered (see list above in the highlights section)
  • CPPAS will contribute the cost of the equivalent standard model.
  • if a laptop or a higher-end configuration is being requested for a staff member, an Exception Form must be submitted and approved before the order can be placed

Direct links to ordering sites:

Calculating overage amounts for non-standard configurations

When non-standard configurations are purchased, CPPAS contributes the cost of an equivalent standard model plus the applicable standard warranty and insurance costs (all listed in the table above). All costs above the CPPAS amount, as well as any additional costs for the warranty and insurance programs (these costs are higher than what is listed above for machines costing over $1,900), must be paid for by the user with a departmental or discretionary fund code (no personal funds can be used). For calculating user costs, use the CPPAS amount that matches the type of machine being purchased. Please see your IT support staff for details.

Ordering instructions

IT staff can find information about dates when people in their departments are eligible for CPPAS machines, and can make CPPAS purchase requests, on the CPPAS request form. Bulk orders of machines may be placed to arrive in July and December; IT staff will get reminders when it's time to submit their requests. If you need to request an early replacement, please contact your local IT staff.

Please note that in some situations an Exception Form should be submitted for purchase requests for staff (see above under Non-standard Configurations).

For non-CPPAS orders, use the standard TTS Purchase Request form.