Technology Services

Trinity Surplus Equipment Policy

The Trinity College of Arts & Science policy on surplus equipment reflects Duke's institutional policy. The institutional policy on surplus equipment is located on the Duke Procurement web site.

This policy outlines departmental requirements, including the following key provisions:

  • Giving surplus items to Duke Faculty, Staff and employees for personal use is not permitted. It can create tax liability implications and cause conflicts of interest. Programs have been established to support Duke’s strategic plans for community involvement, global health, and sustainability. Only approved non-profit organizations and Duke Departments in need of equipment may receive items at no charge.
  • Selling Duke property to Duke Faculty, Staff and employees can create issues that many folks are not aware of. Sales tax may need to be charged, collected, and sent to the state. Liability concerns about the transfer need to be considered. Selling equipment to outsiders denies the programs Duke has established to support Duke’s strategic plans for community involvement, global health, and sustainability. On rare occasions, the selling of Duke property will require special permission from the Department Head and the Surplus Property Program Manager, who will determine the price and facilitate the sale. Computers are not available for employees to purchase from their department, and federal regulations mandate the wiping and certified disposition of these items.

For questions regarding this policy, please contact your IT support representative.